YEIDA, an acronym for Yamuna Expressway Industrial Development Authority, plans to start an e-office which starts operating by 10th May’2019. The e-office will look after the integrated file and record management system of over 60,000 files and will be available for access. At present, 42000 files have already been scanned and the rest will be available soon.
Arun Veer Singh, YEIDA CEO remarked on this occasion, “For making office working efficient and dealings transparent, files are accessible online. To add further, the paperless management system will promote responsiveness and make employees more proactive”. He further added, “Of late, no software is purchased, however, we have purchased a licensed version of Word that ensures signature and time authentication. We aim at making the entire process operational from 10th May”.
Singh also remarkets that the training of the staff is taking place and operation of network, internet and storage system will take place to ensure smooth operation. Now onwards, the file will be saved in PDF format and officials consider digital signatures for clearing the files. With the existence of e-office, YEIDA can get easy access to data search, content and inter-department collaborations. E-office not only helps in tracking archived files but also reduces unnecessary manpower and paperwork.
In the meantime, a separate team created for working on AMS, Allotte Management System. Each allotted will get access to online services in the duration of the next four months.
Original Source: The Times of India